Non-Profit or Association Booth Agreement

**PLEASE NOTE: A copy of this form will be emailed to you once it has been submitted**

Red Deer, AB - 2019 Non-Profit or Association Booth Agreement

  • Please list the name of your Breed or Equine Association as you wish to be listed in the Show Guide and on the Website. Please note there is to be no selling of horses, breeding or products from the booth as these booths are for the information of a particular Breed or Equine Association only, if you wish to sell horses, breeding or products please complete a Commercial Booth Agreement.
  • Most contact from the Mane Event comes via email. Please ensure that we are added to your safe list so that you don't miss any important emails regarding the show.
  • Will be linked from www.maneeventexpo.com
  • Price: $ 475.00 CAD Quantity:
    Each 10’ x 10’ Booth comes with either 4 weekend or 10 single day wristbands for workers/riders (wristbands are non-transferrable), please indicate which you require.
  • Stalls for the horses must be booked by April 1st, 2019. Bulk Shavings are provided by The Mane Event. You are responsible for the filling of the stalls, providing water buckets and feed. Stalls must be stripped prior to departure. A Stall Deposit (cleaning deposit) of $25.00 per stall is required by either Cheque or Credit Card.
  • Price: $ 95.00 CAD Quantity:
    Stalls must be booked in advance as stabling is limited. Weekend Stalls are for Friday from 8:00am thru Sunday 8:00pm.
  • Price: $ 50.00 CAD Quantity:
    Stalls for day only from 8:00am - 10:00pm or any portion there of not overnight
  • Price: $ 25.00 CAD Quantity:
    Deposit cheques will be returned once stalls have been cleaned and inspected. (If payment is made by credit card and stalls are left dirty your credit card will be charged $25.00 per stall) otherwise please send a separate stall deposit cheque dated April 29, 2019.
  • Price: $ 40.00 CAD Quantity:
    GST included
  • Price: $ 15.00 CAD Quantity:
    GST included
  • Price: $ 0.00 CAD
  • $ 0.00 CAD
  • Please note for Booths to be reserved a deposit/payment must accompany this Booth Agreement. (NSF cheques are subject to a $25.00 fee)
  • 1. Liability - Exhibitor agrees to indemnify and hold harmless The Mane Event also referred to as management, principles, agents, officers and employees from all claims, losses, costs, damages or expenses resulting or arising from any and all injuries to or death of any person or damage to any property caused by an act, omission or neglect of Exhibitor’s agent, employees, invites, contractors or guests which occur in or about the Exhibit Space. Exhibitor agrees to use and occupy the Exhibit Space at Exhibitor’s own risk, and hereby releases The Mane Event, its agents, officers, employees and invites from all claims for any damage, loss or injury to persons or property to the full extent permitted by law occurring in or about the Exhibit Space, including, but not limited to damages, resulting from the acts of other Exhibitors, theft, vandalism, fire and other casualty damage or damage arising from any defects in the premises.

    2. Booth Detail - Each booth will contain the following (except for bulk space): 4 ft high curtain side dividers, 8 ft curtained backdrop, 750 watts power, exhibitor passes are dependent on the size of the booth (see above) and extras can be purchased either in advance or at the time of set-up, a listing in the Show Guide (company name and telephone number) and a listing on The Mane Event website.

    3. Booth Size - You must stay within your space booked and maintain the line of sight down the sides of your exhibit (maximum height on the sides is 48" unless prior approval in writing by The Mane Event prior to the show) to make sure all exhibitors can be seen.

    4. Noise Control - Any electronic equipment or machinery which is determined to be detracting from other exhibits will not be permitted.

    5. Exhibit Installation - Exhibitors may initiate booth construction, after checking in at the show office. See below for hours.

    6. Exhibit Staffing - All exhibits must be staffed during show hours by at least one person. Exhibitors are requested to arrive at least 20 minutes prior to show opening, however, doors will open to exhibit staff an hour before the show begins.

    7. Wristbands - Each staff member must have a wristband on to enter the building. These are non-transferable and for one staff member only.

    8. Removal of Exhibits - No part of an exhibit will be allowed to leave the exhibit hall before 5:00pm on Sunday, April 28, 2019.

    9. Booth Assignment - While initial booth reservation is mutually agreed to by Exhibitor and Management, final booth assignment is the proprietary right of Management. Every attempt will be made to locate the exhibitor in the booth he or she has reserved but, in extenuating circumstances, the booth can be reassigned without approval of Exhibitor. The exhibitor shall not assign, sublet or apportion the whole or any part of the space assigned or have representatives, equipment or materials from firms other than its own in the exhibit space.

    10. Security - Security will be provided to patrol from Wednesday to Sunday until close of show 24 hours a day. Management is not responsible for theft or damage of property.

    11. Booth Contract - The exhibit space contract upon receipt by management shall constitute a valid and binding contract.

    12. Cancellation - If a written cancellation is received 91 days or more from the date of the show the exhibitor is liable for 50% of the contracted amount, if less than 90 days the exhibitor is liable for the 100% of the contracted amount.

    13. Right to Refuse - Management reserves the right to review and reject any application for exhibit space without prejudice.

    14. Dogs - Due to the high volume of attendees and negligent dog owners not picking up after their dogs, dogs are not permitted inside any building at any time during the event. Exceptions will be made for service animals.